Topic
Documents & vouchers
A free Excel invoice for travel agents, DMCs and tour operators: trip reference and travel dates, quantity times price by formula, a tax line at your own rate, deposit paid, balance due and its date, how to pay and your cancellation terms. Notes on every field and the mistakes to avoid.
The iTravel team 6 min read
Documents & vouchers
A free one-page hotel voucher in Word and PDF, laid out the way a front desk reads it: the hotel's confirmation number first, then guests, dates, rooms, who pays and a 24-hour line. Notes on every field, how to fill it in, and the mistakes a Word voucher invites.
The iTravel team 6 min read
Documents & vouchers
The best mobile itinerary is a link, not an app: the trip day by day in local time, every voucher, who to call, and it opens without signal. What a traveller needs at each stage, the extras worth switching on, what the link must never show, and a group trip worked through.
The iTravel team 9 min read
Documents & vouchers
A confirmed hotel booking can still fail at check-in. When to reconfirm under your own policy, what to check line by line, how to record who at the hotel said yes, what to do when the hotel cannot find the booking, and a week of reconfirmations worked through.
The iTravel team 9 min read
Documents & vouchers
A QR on a voucher is worth printing only if the page it opens says, from your live records, whether the booking still stands. What the check page should show and hide, why its address must be a random token and not the voucher number, who scans it, and what a scan cannot prove.
The iTravel team 8 min read
Documents & vouchers
A professional itinerary tells the traveller where to be, at what local time, who meets them and whom to call. What every day must show, the rules on times and language that stop the usual mistakes, and a four-day itinerary laid out as tables you can copy.
The iTravel team 9 min read
Documents & vouchers
A trip needs several papers because several people act on it: the hotel desk, the driver, the guide, the traveller, the partner agency, your accounts. Which document does which job, who gets which copy, how to number them, and one trip's full set worked through.
The iTravel team 9 min read
Documents & vouchers
A hotel voucher is accepted when the desk can match it to a booking it already holds, in under a minute. The fields that make that possible, the two references, the sentence about who pays, why vouchers get rejected at check-in, and how numbering and a QR check settle the argument.
The iTravel team 9 min read
Field notes
Written for people running a travel business — net rates, sub-agent credit, contracted inventory, and what actually moves bookings. No sequences, no drip, unsubscribe in one click.
